Orbit Accountants Privacy Policy

Introduction and Purpose

Orbit Accountants (referred to as “we,” “us,” or “our”) is committed to protecting the privacy of our clients (“you” or “your”). This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you use our services. By using our services, you agree to the collection and use of information in accordance with this policy.

Scope and Applicability

For the purposes of this policy, “Personal Data” refers to any information relating to an identified or identifiable natural or artificial person, such as a client, potential client, or visitor to our website (a “Data Subject” or “you”). This includes data collected directly from Data Subjects, or received from third-party service providers and strategic partners in the course of providing Orbit’s services.

By engaging with Orbit’s services, you consent to the collection, use, and sharing of your Personal Data as described in this Privacy Policy. You have the right to withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice, although doing so may affect Orbit’s delivery of the services.

Data Collection and Use

Categories of Collected Personal Data:

Contact Information: Name, address, email, phone number.
Financial Information: Bank account details, tax filings, financial statements.
Employment Details: Employer, job title, department.
Identification Information: Passport number, national ID.
Technical Data: IP address, browser information.
Other Identifying Information: Date of birth, nationality, employment.

Automatic Data Collection:

Device Data: Operating system type and version, browser type, screen resolution, device type, IP address, unique identifiers.
Online Activity Data: Pages viewed, time spent on pages, navigation paths, access times and duration, email interaction.
Communication Interaction Data: Interactions with our emails (open, forward).

Cookies and Similar Technologies:

Cookies: Small text files stored on user devices to record browsing activities.
Local Storage Technologies: HTML5 for storing larger amounts of data.
Web Beacons: Pixel tags or clear GIFs for tracking page and email access.

Orbit’s Use of Personal Data:

To facilitate services provided by Orbit.
To meet legal, regulatory, and compliance obligations, including AML, KYC.
To detect, prevent, and investigate fraudulent or illegal activity.
To analyze client needs and improve services.
To offer client support services.
To send promotional materials, updates, and relevant offers.
To maintain and enhance client relationships.
For internal operational purposes.
To train staff and improve service delivery.
To establish, exercise, or defend legal claims.

Data Sharing and Third-Party Processors

Orbit may share Personal Data with Third-Party Service Providers for enhancing and facilitating services. This includes contact, location, financial, and identification information necessary for service execution, customer support, and service quality improvement.

International Data Transfers

Orbit ensures the secure and lawful transfer of Personal Data across international borders. Standard Contractual Clauses are used for transfers to countries outside the EU or those not recognized by GDPR as providing adequate protection.

Data Subject Rights

In accordance with GDPR, Data Subjects have the following rights:

Right of Access: Obtain confirmation and access to Personal Data being processed.
Right to Rectification: Correct inaccurate or incomplete Personal Data.
Right to Erasure: Request deletion of Personal Data under certain conditions.
Right to Restriction of Processing: Restrict data processing under specific conditions.
Right to Object: Object to the processing of Personal Data.
Right to Not be Subject to Automated Decision-Making: Avoid decisions based solely on automated processing.

Data Subjects can exercise these rights by contacting Orbit as indicated at the end of this policy.

Data Security Measures

Orbit implements and maintains comprehensive data security measures to protect Personal Data against unauthorized access, alteration, disclosure, or destruction. These measures include secure, encrypted databases and limiting access to authorized personnel only.

Data Breach Notification

Orbit will promptly investigate any data breaches and notify affected individuals and regulatory authorities in accordance with applicable laws.

Policy Updates and Review

Orbit reserves the right to update and review this Privacy Policy periodically to reflect changes in legal requirements, data collection and use practices, service features, or technology advancements. The date of the last update will be indicated at the top of the Privacy Policy document. Orbit will provide notice to Data Subjects of any significant changes. Continued use of Orbit’s services after any changes take effect constitutes acceptance of those changes.